Document Management System (DMS) is a web-based application which takes paper documents and converts them to electronic files, then stores them on secure servers at Flying J Communications. When you wish to access your company's documents, all you need is Internet access along with a valid username and password. Electronic files eliminate the need for copying, filing and searching for documents. DMS document processing offers a solution for organizing and streamlining your billing system.
BENEFITS
Automate your billing process
Increase accuracy
Increase productivity at your corporate office
Grow your company without increasing your back office
Enhance customer service
Reduce storage space requirements
Improve cash flow
Take days off of billing cycles
Decrease internal labor cost
Bill the same day the load is delivered
Improve driver retention by speeding up payroll cycles
Improve collections
HIGHLIGHTED FEATURES
Document Security Document security is provided through firewalls and secure user logins. Each user is assigned a unique username and password and given access to specific permissions like searching or scanning documents, that are predefined by your company. Companies can also have their web portal customized with logos and colors making DMS a dynamic solution in appearance and functionality.
Storage Devices There is no need for costly software or storage devices, when using
Flying J Communications Document Management System. Using a PC and scanner, your company can connect to our ASP through the Internet, and access our state of the art servers to help you manage your documents.
Download Documents Upon request, we can download your documents to a CD/DVD. This optical disk is equipped with easy search features similar to those available on DMS. The contents of an average four-drawer filing cabinet can be fit onto a single CD/DVD.
Optical Character Recognition (OCR) OCR refers to the reading of text and translating the images into a form that DMS can manipulate. Text fields on a specific document type are identified. The text is pulled from the field and used to populate index fields.
Document Processing DMS provides complete document processing to ensure that supporting documentation is printed to accompany hard copy invoices. Support documents are retrieved from DMS and then automatically matched with invoices and printed to produce a single, inclusive package.
Training and Support Our team of experienced support technicians and customer services representatives are committed to providing you the best support and customer service available. Our overriding goal is to exceed customer expectations by resolving issues on the first call.
